UNIVERSITY NEW HIRE CHECKLIST

BENEFITS

Human Resources, 1 New South Building
(609) 258-3300

HOUSING

Housing Department, MacMillan Building
(609) 258-3460

TIGER CARD/ PARKING

A Floor, New South Building
(609) 258-3157

PAYROLL

5^TH Floor, New South Building
(609) 258-3082

GEOSCIENCES NEW HIRE CHECKLIST

• KEYS – Robert Koenigsmark, Room 151, Sheryl Rickwell, Room 110
• MAILBOX – Sheryl Rickwell, Room 110
• TELEPHONE ACCESS CODE – Deborah Fahey, Room 114
• COMPUTER REGISTRATION - Laurie Wanat , Room 111
• COPY MACHINE CODE – Mary Rose Russo, Room 113
• EMAIL – Human Resources, New South
• OFFICE SPACE – Robert Koenigsmark, Room 151
• OFFICE SUPPLIES – See Faculty Assistant, Supply Closet, Room 109
• WELCOME PACKAGE - (Includes Procedures Manual) – Deborah Fahey, Room 114 (online link)

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BLACKBOARD

Blackboard provides a powerful and easy-to-use tool suite for instructors to build and manage virtual classrooms – without programming HTML.

Whether you are a faculty member, AI, or departmental support staff, you can build an online learning environment for any subject – from Medieval Literature to Quantum Physics. Instructors and students can access Blackboard sites anytime, anywhere, and from any Web browser.

FACULTY COMPUTER PROGRAM

The Faculty Computer Program refreshes the desktop technology of full and associate professors and other select members of the faculty (such as research scholars and senior research scholars). The refresh cycle is a new computer every four years. OIT maintains the historical data regarding eligible facutly and computer purchases. Click here for application form.

DINING

Prospect House is the Faculty / Staff Dining Room. The Tap Room (downstairs) Link to Daily Menu . Upstairs in the Garden Room (Link to Garden Room Menu) reservations are required. Payment is by ID card/Dining Points or Credit Card. No tipping allowed. Phone for reservations 258-3455 or e-mail prospect@princeton.edu.

FACEBOOK

Through this secured site you will be able to display and view pictures of Princeton University’s current academic officers and faculty members.

FORMS

• Absence
• Direct Deposit Click here to complete the form required for direct deposit of your paycheck. Into your designated checking or savings account.
• Learned Society Travel benefits will provide reimbursement of transportation and hotel expenses for regular (i.e. non-visiting) full-time faculty members, as well as emeritus faculty, for conferences or learned society meetings (held within or outside the United States) who are delivering a paper at a meeting, chairing a session, participating as an invited discussant in a session, or otherwise involved as an officer.
• Annual Departmental Review Form (PDF)
• Sabbatical

HOUSING

The program is available to all University employees who work at least half-time. Rental housing allocation is based on the Rental Housing Eligibility Policy which gives the highest priority to teaching faculty, senior research staff, and senior administrative staff, then progresses through each subsequent category as availability allows.

ID/TIGER CARD

In addition to being your official University ID, the TigerCard is also used to access your meal plan, enter the Library stacks and borrow books, buy food or photocopying services, and gain admittance to campus buildings and high security areas.
Use this link to deposit funds online using your credit card.

INTERVIEWS WITH BROADCAST MEDIA

Please note that all broadcast media coming to campus must receive advance clearance from our office to allow us to work with public safety, the parking office and other offices on campus that may need to be notified. We must do this to ensure that there is no delay in access and that the interview proceeds smoothly. After agreeing to an on-campus interview, faculty or their representative must contact our office.

Please contact media officer Emily Aronson, either after agreeing to an interview, or with assistance declining one.

We also want to remind faculty that the presence of a satellite uplink studio in Robertson Hall means they do not need to travel away from campus for television studio interviews. To book studio space, email TV Studio.

Also, for radio broadcasts, the ISDN studio remains available by contacting Liz Patten.

OIT ACADEMIC SERVICES

Faculty Courseware Center
Location: 114 Frist Campus Center
Hours: Monday - Friday, 9 AM - 5 PM, by appointment only
Phone: 258-0737
Email: Blackboard

New Media Center
Film, Video and Digital Media. Overnight Digital Camera sign-out, Event Simulcasting, Videotaping and much more. Free assistance to staff, faculty and students who would like to enhance their academic projects.

Location: 87 Prospect Room 101
Hours: Monday - Friday, 1 PM - 7 PM
Phone: 258-6073
E-mail: New Media Center

FACULTY RESEARCH WEB PAGES

Each Professor in the Geosciences department has their own web page with detailed information about their research and group members. Faculty assistants are responsible for updating these sites.

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BENEFITS

Benefit Forms

EMAIL

FORMS

Termination
Treasurer
Leave of Absence
I-9 Employment Eligibility Verification Form
Payroll Direct Deposit Form
Absence Approval Form

HOUSING

HUMAN RESOURCES

TIGER CARDS (ID CARDS)

The TigerCard establishes your affiliation with Princeton University and serves as a photo ID. Many University departments will ask to see your TigerCard including: the Parking Office, the Athletics Department, McCosh Health Center, the Housing Office, and the Frist Center Campus Ticket Office.

In addition to being your official University ID, the TigerCard is also used to access your meal plan, enter the Library stacks and borrow books, buy food or photocopying services, and gain admittance to campus buildings and high security areas.

Deposit Funds for Dining (You will need your PUID and the last 2 digits of your Social Security Number)

Dillon Gym Membership

PARKING/PARKING STICKERS

Geosciences Faculty and Staff are assigned to Lot 20. Overnight parking is allowed on weekends only with a parking decal. You must obtain a parking pass from the Parking Office to park overnight during the week. Call 258-3157 or 258-5436.

Map

TELEPHONE

Long Distance Telephone Codes – See Debbie Fahey (Department Manager) or Bob Koenigsmark.

258-HELP – (OIT help desk, general computing support, university business applications, Peoplesoft, Listserve, Time Collection, EVM or Voicemail assistance)

258-SNOW (Weather updates)

25-VOICE (check your voicemail)

TIME COLLECTION

Online time card for bi-weekly staff

TRAINING

Class offerings and training opportunities for staff.

NMC (New Media Center) Consult with staff about academic and departmental multimedia projects.

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CAMPUS MAP

GENERAL HOUSING INFORMATION

The Housing Department maintains this off-campus housing listing as a courtesy to students, faculty, staff and communities within a ten-mile radius of the University.

HOUSING APPLICATION

For more information, please contact the Faculty and Staff Housing Office located in the MacMillan Building, or call us at (609) 258-3125. We will be happy to provide limited information by phone or to schedule an appointment for you.

VISA FORM

Listed below are the links for the visa application form and housing application. You may also want to browse the housing information toinquire about availability.

Visa Info

I9 Form (Must be completed within 3 business days of the employee’s hire date)

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GEOSCIENCES STUDENT RELATED ISSUES

ADMISSIONS

Undergraduate Admissions
Graduate Admissions

UNIVERSITY ACADEMIC DEPARTMENTS AND PROGRAMS

UNIVERSITY COURSES/CLASSROOM INFORMATION

UNDERGRADUATE ANNOUNCEMENT

(Description of All University Undergraduate Courses)

GRADUATE ANNOUNCEMENT

(Description of All University Graduate Courses)

CAMPUS SHUTTLE

P-ride Campus Shuttle System. Printable map (PDF)

COMPUTER PURCHASES SCI

The Student Computer Initiative provides Princeton students with aggressively priced, highly capable computers to facilitate academic work. The program is open to all Princeton students. You must have a Princeton NetID and password to access the store.

DINING

Undergraduate dining guide.
Graduate housing dining services guide.

GRADES

SCORE is Princeton University’s Student Course On-line Registration Engine.

Undergrads and Grad students can use SCORE to register for the Academic year, add, swap or drop courses and to see grades.

HOUSING

Contact: Undergraduate Housing

Undergraduate housing information guide.
Graduate School housing.

KEYS

Sheryl Rickwell, Room 110

Undergraduate Students - First see Sheryl Rickwell (Room 110) give a $25.00 deposit either check (make out to "Trustees of Princeton University" or cash), fill out waiver, then see Bob Koenigsmark in Room 407 and let Bob know what keys are needed.

Key request form (PDF)

Graduate Students - Building Key / Office Key / Lab Key. No deposit necessary (PDF)

LIBRARY

The Geosciences Library is currently located in the B-Level of Fine Hall directly across Washington Road from Guyot Hall, where it will be a part of the science library complex currently being constructed.

PARKING

Undergraduate

Becauce of limited parking, Freshmen are not allowed to park on campus. Any student’s vehicle parked on campus, must be registered with the TigerCard/Parking office, even if overnight parking is not needed. Sophomores, Juniors, and Seniors may purchase an overnight parking permit for lot 23 ONLY. Lot 23 is off Elm Drive, as you turn into campus from Faculty Road. see map:Parking Map (PDF) Overnight permits may be purchased online: http://web.princeton.edu/sites/tigercard/_parking/registration.html. The fee will be charged to your student account.http://web.princeton.edu/sites/tigercard/_parking/fees.html

Graduate

A valid GC decal for Lot 19 see map:Parking Map (PDF) must be displayed for overnight parking (2:00 am to 8:00 am). Permits may be purchased online http://web.princeton.edu/sites/tigercard/_parking/registration.html. The fee will be charged to your student account.http://web.princeton.edu/sites/tigercard/_parking/fees.html

TELEPHONE

UTALK (Student International dialing for Less)

Utalk is a prepaid domestic and international calling service. The service enables all members of the university community to place low-cost calls from a residence, mobile phone, any off-campus phone throughout the continental United States, and from 16 countries.

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AUDIOVISUAL EQUIPMENT - Sheryl Rickwell (Room 110, 8-6144)

• Room 10, Guyot Hall (Capacity 140)
  Maintained by Media Services (OIT) service call to 8-3196
• Room 220, Guyot Hall (Capacity 40)
  Maintained by Media Services (OIT) service call to 8-3196
• Room 219, Guyot Hall (Capacity 12-15)
  Maintained by Sheryl Rickwell, no AV equipment, 8-6144
• Room 154, Guyot Hall (Capacity 20)
  Maintained by Sheryl Rickwell, AV equipment, 8-6144
• Room 155, Guyot Hall (Capacity 30)
  Maintained by Sheryl Rickwell, AV equipment, 8-6144
• Room 16, Guyot Hall (Capacity 15-20)
  Maintained by Sheryl Rickwell, AV equipment, 8-6144
• Room 177 and Room 178, Guyot Hall
  Danielle Schmitt and Laurel Goodell Private Teaching Labs.

** Please see Sheryl Rickwell or Robert Koenigsmark for any technical problems regarding projectors.

BUSINESS CARDS/LETTERHEAD

Business cards may be ordered by the Princeton University community online at Printing and Mailing.

Getting Your Job to Us

There are several ways to get a job to Printing and Mailing. We have pickup and delivery twice a day. Our driver leaves the Forrestal Campus at approximately 10:00 in the morning and again at 2:00 in the afternoon. If you have a pickup for printing or mailing, give us a call (8-3493) and request to be put on the pickup list.

CATERING

• Princeton Catering (609) 258-3726 (Also referred to as Dining Services) Experienced staff is prepared to provide you with a wide range of service, from wine and cheese receptions to formal, full-service dinners. They will also customize a menu for your next affair upon request. Link to Dining Services Staff and Offices
• Red Onion (609) 924-6667 (sandwiches/delivered)
• Chez Alice (609) 586-5050 (upscale gourmet food)E-mail: Chez Alice
• Cox's Market, (609) 924-6269 (sandwiches/ delivered)
• Community Liquors: (609) 924-0750
  Main Street (609) 921-2777
• Lucy's Ravioli Kitchen (609) 924-3623 (sandwiches/delivered)
• Olives Deli and Bakery: (609) 921-1569 (sandwiches/delivered)
• Paper Tiger Paper Tiger Catering is a NO FRILLS Drop off or Pickup Service from the Frist Campus Center available Mon-Fri 8a-5p
• Ticos (609) 252-1420 (sandwiches/delivered)

COPY MACHINE CODES

See Mary Rose Russo (Room 113) 258-4101

The Color Copier can now be used as a scanner. Instructions (PDF)

COPYRIGHT BASICS

The Office of Legal Council provides a website which outlines copyright law, fair use, permission and liability. This can be found at: Copyright Infringement Basics.

• The Geosciences Library will serve as our first contact when preparing course packets or a class syllabus which requires use of copyrighted material. If you are assigning this task to your Faculty Assistant, they are instructed to work with the library to ensure that we are in compliance with university policies and procedures regarding copyright.

• Ample time should be allotted for the preparation of the course packet. We are relying on the services of the library and at times there can be a waiting period. Xeroxing of material protected by copyright law is not permitted i.e., a book cannot be copied one chapter per week as this is a clear violation of the law.

• Clayton Marsh of the Office of General Counsel will be working with Dean David Dobkin to provide a directive to faculty outlining compliance and copyright infringement. He indicated that this should be available soon.

DELIVERY SERVICES

Princeton University Shipping Information and overnight package delivery calculator. webpage

• DHL- Delivery Service. 1(800) 225-5345. Geosciences Account # is 775710744
• UPS- Delivery Service 1(800) 742-5877. (Geosciences Department pick up every day at 10AM) Geosciences Account # is 083-383
• Fed Ex- Delivery Service (Geosciences Department pick up every day at 3PM)
  For later Fed Ex pick-ups call 1-(800) 238-5355. Geosciences Account # is 1108-5130-8. A Commercial Invoice must be filled out for all international mailings. (Make 3 extra copies and include the original form with the mailing).

DEPARTMENTAL RECEPTIONS/FUNCTIONS

Departmental Receptions/Functions

Princeton University Dining Services is the preferred University caterer when planning a function in-house. Billie Hargrove is the Catering Manager and can be reached at 8-3726 and Brenda Wood is the Customer Service coordinator at 8-3726. They can be reached at catering@princeton.com. The website is http://www.princeton.edu/facilities/dining_services/catering/. Forty-Eight hour advanced notification is required.

Prospect House is located on campus and is managed by Restaurant Associates. It a private club for all full-time faculty and staff of Princeton University. Use of the house is reserved for, but not limited to, members of Prospect House and their guests and is open year round. Your Princeton University employee identification card entitles you to the membership to Prospect. They have banquet facilities which accommodate 10 - 150 people. The website is http://www.princeton.edu/prospecthouse/. Prospect House is available throughout the year for breakfasts, luncheons, dinners, meetings and receptions. Prospect is open to members and their guests Monday through Sunday by special arrangement. To arrange for a private room, please call our catering department at 609.258.3455, Monday through Friday, 9 am – 5 pm or via e-mail at prospect@princeton.edu.

Palmer House is Princeton University’s charming, 19th century guesthouse which offers patrons the finest in genuine hospitality, numerous guest services, amenities and personalized service. It features nine charming, custom-decorated guest rooms equipped with queen or full-size beds, private bath, telephone with voicemail and free local calling, Internet and e-mail capabilities, cable television and complimentary room amenities. Meal service for room guests includes complimentary continental breakfast and afternoon tea service (on request) served each day in our bright, charming Solarium. For additional meals, the innkeeper will be happy to provide a listing of recommended local restaurants within walking distance of Palmer House. Palmer House also provides full-service catering to University departments as well as University faculty and staff for personal events. You may inquire about a party or special event at Palmer House by calling 609.258.3715 or via e-mail at palmerh@princeton.edu.

Restaurant Associates, operates Palmer House as well as the Prospect House faculty club, Genomics Café and EQuad Café with a commitment to quality that Princeton University guests have experienced for over 17 years.
Overnight accommodations at Palmer House are open to official guests of Princeton University exclusively. Catered events at Palmer House are open to all University departments, employees and non-University groups booked through the office of Conference and Event Services.

Proctor request A proctor must be present when alcohol is being served and underage guests are invited to an event. Please fill out the form at this website ten days before your scheduled event.

 

EMERGENCY PROCEDURES

Emergency Procedure Instructions

Emergency Preparedness (PDF)

Employee Safety Policies and Procedures For medical assistance in situations that are not life threatening, go to the Employee Health Office at the McCosh Health Center. (609) 258-5035.

EXIT FORMS

When you leave Geosciences you must make an appointment with Debbie Fahey for an exit interview. Here is a checklist of things to be taken care of before leaving. (PDF)

FAX MACHINE

Geosciences Fax Machine (Room 109) 609-258-1274

KEYS/BUILDING AND OFFICE

General Key Use (PDF)
Key request (PDF)

MAILBOXES

See Sheryl Rickwell (Room 110) 258-6144

MAILING/STAMPS

See Mary Rose Russo (Room 113) 258-4101

NOTARY SERVICE

Joseph Lane, 2 New South, 258-6847

OFFICE SPACE

Debbie Fahey, Department Manager
Robert Koenigsmark, Facilities

OFFICE SUPPLIES

ZBA Key is needed to open the supply closet where basic supplies are available for GEO staff. See Faculty Assistants to order specialty items.

PARKING

Lot 20 Staff parking map

Vendors/ Repair People/ Visitors need a pass to Park in Lot 21. Please see Debbie Fahey, Department Manager.

SUBSCRIPTIONS

Faculty Subscriptions Allowance $500/yr.

TELEPHONE CODES

Codes (Needed to make long distance phone calls)

See Debbie Fahey (Room 113) 258-4101

VACATIONS/ABSENCES

Fill out this vacation request form (PDF) have supervisor sign and submit to Debbie Fahey.

ENABLED VOICE MAIL (EVM)

Enabled Voice Mail (EVM) is an add-on service to voice mail that converts your voice mail messages into audio files and then sends them to your e-mail inbox. From your computer, you can listen to your voice messages. It's easy. Simply click the EVM e-mail attachment to play the message through your computer's media player. With EVM, you can also send text notification to your cell phone, so you know when messages have been left for you while away from the office.

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COMPUTER PURCHASES

Students

Faculty

Departmental Purchases

Departments make computer purchases directly through University Financials (for Apple and IBM purchases) or through the Dell Premier Page (for Dell). A select group of recommended bundles is available for departmental ordering. In addition, specific Dell computers, conforming to the standards defined by the Desktop Systems Council (DeSC), are set-up in the Dell Premier Page. The purchase site for Dell requires a Dell Premiere Log In. See Dell Premier Support to begin. When you initiate your order with the computer vendor you must also submit a form that requests Hardware Support to contact you to schedule the installation and set-up of your new computer using the Hardware Installation Service Request Form http://braveheart.princeton.edu/templates/hardwaresuppformnew.asp

Faculty and Staff Personal Purchases

Computers for personal purchase are not offered through the University. However, individuals are encouraged to consider Dell and Apple for personal acquisition and to use the University's current standards as a suggested guide. For University personalized portals to these vendors, follow these links to Dell Apple , and IBM .

COMPUTER REGISTRATION

See Laurie Wanat in Room 111. 258-3583
Host database Form (PDF)

COMPUTER PRINTER CONFIGURATION

Title: Printing: Windows: How to print to a local or networked printer from your computer
URL: http://helpdesk.princeton.edu/kb/display.plx?id=8912

Title: Macintosh OS X: How to print to a networked printer (NTprintserver)
URL: http://helpdesk.princeton.edu/kb/display.plx?id=3998

Copy Room Printers (Guyot 109)

Type	Printer Hostname	Queue Name
Color	moonbow.princeton.edu	\\ntprintserver\geo_xe_guyot_109
Black & White	tanzanite.princeton.edu	\\ntprintserver\hp_guyot_109

EMAIL ACTIVATION

Once you have a University netID, you should receive your initial password in a sealed envelope. Go to OIT activation page click here.

OIT HELP DESK (Office of Information Technology)

Dial 258-HELP and choose from the menu. Help is available for all University Computer and Business Applications; PeopleSoft, ListServ and Telephone/Directory issues.

SCAD HELP (Support for Computing in Academic Departments)

Computer registration, hardware and software support for Geosciences.

Host database Form

IT Support @ Geo

Laurie Wanat(609) 258-3583

Brian Mohr – 258-8297

SOFTWARE PURCHASES

OIT Software Sales offers excellent prices for departmental and personal purchases of software to University faculty, staff, and students. The University is authorized to purchase from many manufacturers. Princeton students, faculty and staff are eligible to purchase using their netID to access the PSR Web Store.

Campus Software Pick-up Location
OIT Solutions Center 
Tech Depot 

113 Frist Campus Center

Software Licensing Please read carefully. Rules are very different for staff and students.

SURPLUS

The Surplus Open House is open every Tuesday from 9am - 12 Noon for departmental transactions and 11am - 12 Noon for employee purchases. The Surplus Open House is also open on Wednesday's from 10am - 2:30pm for departments/general public transactions. For more information refer to the website.

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PRINCETON UNIVERSITY CONFERENCE and EVENT SERVICES

Princeton University Conference Services is located at 71 University Place. Staff here will assist with all aspects of planning your event.

Eric Hamblin 258-3371

Michelle Horgan 258-6116

EVENT PLANNING

Use this link to access a variety of resources to help plan your next event. For posters, brochures and other printed products contact Student Design Agency (email).

LISTSERV

Use this service to create mailing lists for large groups online.

POSTER PRINTING

Students presenting posters at conferences can print their posters at the GEO Library found in the Fine Hall basement until the new Frank Gehry building is complete on the corner of Ivy Lane and Washington Road. (See your Faculty Assistant for the Acount Number to be billed.)

Geosciences & Map Library
 Fine Hall, B-Level
 Telephone (609) 258-3267;

Map Collection 258-3247
email: Patricia Gaspari-Bridges, Librarian


RISK MANAGEMENT

Statement of Insurance Coverage for Off Campus Meetings/ Retreats

Contact: Lisa Zimmaro (609) 258-3349

TELECONFERENCING

Contact the Telecommunications Office to request a phone. The form is online and the sets can be picked up at Frist in room 111.
Teleconferencing Phone Set-Up Guide Quick Reference

Phone number for Classroom 155 is 258-7545

TRAVEL GRANT APPLICATION

Student may apply for travel assistance to attend conferences

Please see Sheryl Rickwell Graduate/Undergraduate Coordinator in room 110

TRAVEL INFORMATION

See your Faculty Assistant for booking of travel and payment of Conference Registration fees in advance of your travel. Reimbursements cannot be made until travel is completed and all original receipts are turned in to the assistant and a travel voucher is submitted.

USE OF GEOSCIENCES CLASSROOMS

If you need to schedule a room for personal use in Guyot, see Sheryl Rickwell. Available rooms are 219, 220, 315, 155, 154, and the PEI Conference Room.

VIDEO CONFERENCING

Reserve a room through the Registrar’s Office 258-3362 at Wallace or Friend Center. Call Media Services 258-3195 for questions about technical details.

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CLASSROOMS

Sheryl Rickwell 258-6144

CLEANING

Ed Mennel 258-2975

CONFERENCE ROOMS

Eva Groves (Morel Conference Room 156) 258-2390

FIRE SAFETY

Fire Safety Regulations

FUME HOODS

Inspections are done by Joan Hutzly of EHS 258-6251. Call maintenance 258-8723 if your fume hood stops working.

GAS CYLINDERS/GUYOT HALL SHED

AIRGAS East is the main supplier of Laboratory Gas Cylinders. Please be sure to clearly mark all empties and ask that empties be picked up when you order new cylinders. (See Purchasing Section for ordering information).

Gas deliveries are usually next day on most orders unless told otherwise by the vendor. All gases are delivered to the gas shed, by the dumpster area, normally before 12 noon next day, your advisor should have a key for this shed.

Please make sure you give all paperwork, which will be attached to your gas cylinder, to your Faculty Assistant for your group. It is your responsibility to retrieve your order from the gas shed.

HAZARDOUS WASTE DISPOSAL

This is the website which explains in detail how to dispose of all chemical and hazardous materials.

MAINTENANCE / REPAIRS

Please call 8-4123 or email Bob Koenigsmark to schedule a work order for any needed building repairs. In an emergency call Customer Service at 8-8000 and they will contact the appropriate people. Building Maintenance Supervisor Contact: Michael Morris 258-3723.

SURPLUS/TRASH

Please contact Bob Koenigsmark with all surplus equipment i.e.: computers and any items associated with same, furniture, refrigerators, pumps, etc. All items should be clearly marked SURPLUS with a name to contact in case there is a question. All other items that are to be picked up by the Janitors should be left either inside the lab in plain sight or in the hallway with signage stating TRASH and they will be picked up the following day if not the same day. Please do not use the hallways as a repository for disposable items with no signage attached. Bob can be found in Room 151, 258-4123.

VAN USAGE

Van Certification - EVERYONE must be van certified before driving a departmental minivan. (Students, Postdocs, Staff and Faculty) Both the online registration and behind the wheel test must be on record with Public Safety. Please notify Departmental Manager that you have taken the test. A copy of your current driver’s license needs to be on file in Bob Koenigsmark's office. You need to update this copy every time you renew your license and The Driving History Questionaire (PDF) must be on file with Bob. Bob will forward copies to Risk Management. Please note: Undergrads may drive both the minivan and the 12 seater vans, but are prohibited from driving the 15 seat vans.

See website and links below.

http://web.princeton.edu/sites/publicsafety/FleetSafety.htm

https://weblamp.princeton.edu/~officehr/apps.php?netid=VanTest

(email)

Van Sign –Out Schedule and keys are located in copy room 109. Please note the following guidelines. If you have any questions, please contact Bob Koenigsmark 258-4123, room 151.

VAN USAGE GUIDELINES

When you take one of the vehicles to be refueled at the garage, please make sure you put the right mileage in on the screen. Round off to the nearest mile do not worry about tenths of a mile. Macmillan Gas Pumps are open 24/7.

As of 7/16/07, our Geosciences Mini Van will be parked outside of Guyot Hall by the dumpster area. Please park this Mini Van up against the brick wall in front of the new signage that says " Reserved Parking for Geosciences Van". There are other vehicles also using the remaining spaces out there so please park our Mini Van only where the signage says "Reserved Parking for Geosciences Van". The other 12 passenger and 15 passenger vans will be parked in Lot 21 row 7 where the signs have been posted for our vehicles and EEB's vehicles.

Lot 21 is just East along side Jadwin Gym. This is a temporary parking area until the new soccer fields along side Lot 20 area are completed sometime next year. You may take the shuttle or walk to Lot 21 to retrieve the vehicles that are parked there.

As a reminder, please make sure that our vehicles have at least a 1/2 tank of gas after your trips.The instructions for filling the vehicles are written on the blue "VAN USAGE SHEET" that you fill out for your trips. Please note that Undergrads are never allowed to drive Departmental Vans.

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EHS (ENVIRONMENTAL HEALTH AND SAFETY)

Princeton University is committed to providing a safe laboratory environment for its faculty, staff, students and visitors. The goal of the University Laboratory Safety Program is to minimize the risk of injury or illness to laboratory workers by ensuring that they have the training, information, support and equipment needed to work safely in the laboratory. Lab Safety Training Info

Contact: Robin Izzo to set up training
Radiation Safety Training

RAD BADGES
University Contact: Sue Dupre

HAZARDOUS WASTE GUIDELINES

Every laboratory has a book entitled "Emergency Response Guidelines". These books are generally located at the entrance to the lab hanging on the wall with velcro. Labels for Hazardous Waste should be in located in a pocketed poster also found on the wall. Please use these labels to identify hazardous materials and bring them to Lewis Thomas Laboratory Room 035 every third Wednesday of the month. Please refer to website for more details. If you need any additional guideline books or posters please see Facilities Manager or contact EHS.

LAB COAT CLEANING

Clean Rental Services, Inc.
4352 N. American Street
Philadelphia, PA 19140

(215) 329-8000
Fax # 215-329-4670

STUDENTS/VISITORS IN LABS

Laboratory Safety Training

All individuals working in Princeton University laboratories, paid or unpaid, including faculty, staff, students and visitors, must attend Laboratory Safety Training provided by EHS.

All High School Students need to fill out the permission forms below and must complete training before entering any Princeton Laboratories.

Parental Consent Consent Form
Teen Proposal Teen Proposal

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MACHINE SHOP PROCEDURES

Contact: George Rose 258-4125 Room B81

• Normal working hours are 7:30 am to 4:00 pm.
• Appointments to discuss projects should be arranged by email or phone. "Walk-ins" are not preferred.
• The first hour of a consultation is not charged.
• All work must include an account number.
• Design time, ordering parts and equipment, and any time related to the work order including machining time is charged at the prevailing shop hourly rate.
• Geoscience department work projects are done on a first come, first serve basis and are usually given priority over other departments and outside work. Urgent projects are shown special consideration.
• Maximum lead time on a project is greatly appreciated.

LAPIDARY LAB

• Rules and Regulations for the Geosciences Department Shared Lapidary Lab Room B77
• Lab Safety Training is mandatory
• Wearing of Safety Equipment: Eye protection (glasses, goggles or face shield) Hearing protection (ear plugs or earmuffs). Safety items are supplied in the lab. The wearing of jewelry is not recommended. Safety shoes are recommended and can be purchased at a discount through the University.
• Access to the Lab: Keys are issued only after safety training is completed and are not to be loaned to other non-approved individuals.
• Correct use of the equipment is the responsibility of the user with guidance from his or her Professor or experienced personnel.
• Equipment such as lapping grits, saw blades, core drills, etc. are the responsibility of the individual user and shall be purchased through their account number.
• Housekeeping: Floors are the responsibility of the janitorial staff and should be swept daily and mopped once a week. When projects are completed it becomes the users responsibility to clean their work areas and machinery for the next user. Janitors are not required or responsible for cleaning the equipment.
• Damaged equipment should be reported immediately to the Facilities Manager: non-working equipment, clogged drains, water leaks, electrical problems, etc. should be brought to the attention of the Facilities or Department Manager.
• When closing the lab, make sure all power and water for operating equipment is turned off. Unplug the wet saw. Turn off lighting and lock the door.

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COEUS

Contact: Theresa Autino Finance and Grants Manager, Rm 108, 258-1541.

COEUS is a client/server application that runs on the network. You must arrange with ORPA (Princeton University Office of Research and Project Administration) for authorization to use COEUS. Your NetID will be your COEUS user ID. This user ID, along with a password, allows you to perform proposal and award management functions required for your position. Coeus User Guide (PDF).

Coeus Home Page
Coeus Proposal Check list

IMPORTANT NOTE TO ALL PI'S SUBMITTING GRANT PROPOSALS: Please be aware that all proposals must be approved by ORPA (5) days prior to the Agency's deadline.

DOE

(Department of Energy) Submit proposals through Grants.gov

EPA

(Environmental Protection Agency) Tips for writing a successful grant proposal

FASTLANE

FastLane is the National Science Foundation (NSF) online website through which we prepare, submit and manage proposals and existing grants. Introduction to FASTLANE (PDF)

The National Science Foundation Proposal and Award and Procedures Guide (PDF)

GRANTS.GOV

Grants.gov is your source to FIND and APPLY for federal government grants. There are over 1,000 grant programs offered by all federal grant making agencies. The U.S. Department of Health and Human Services is proud to be the managing partner for Grants.gov, an initiative that is having an unparalleled impact on the grant community. Grants.gov allows organizations to electronically find and apply for more than $400 billion in federal grants.

NASA

National Aeronautics and Space Administration Guidebook for Proposers (PDF)

NASA's page for researchers and scientists

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CREDIT CARDS

See Department Manager Debbie Fahey

Departmental Credit Card Program Link

University Contact: Joe Lane

PNC Visa Card Works link

GAS CYLINDERS/DEWARS

Geosciences' main supplier is AIRGAS EAST. 1(800) 750-4427 . Please remember to add the one time upfront cylinder rental fee of $12/ per cylinder and $35/ per dewar as well as the Hazmat delivery fee of $7 to the Purchase Order.

Liquid Nitrogen Dewars may be refilled in the receiving area of MoBio for $27/each. You must fill out a blue form available on the ledge in front of the MoBio Stockroom with the account number to be billed. Secure the form to the dewar and bring the dewar to the Mo Bio loading dock area allowing 24 hours for the refilling. Contact: Mary Zikos 258-4095.

OFFICE MAX

Make your purchases directly on Princeton Marketplace. You will receive most items the next business day. Contact: Mary Erickson 258-3400

PRINCETON MARKETPLACE

Princeton University’s e-commerce purchasing portal serves as a single portal for all e-commerce. You must be an authorized buyer to access this site. (Login and password are needed – links to application PDF’s below). Please use the Princeton MarketPlace whenever possible, since it expedites the purchasing process and eliminates the need for paper invoices. University contact: Brian Rounsavill 258-3402.

See PRINCETON MARKETPLACE website for direct purchasing with the following vendors.

• OfficeMax - Office Supplies
• ThermoFisher Scientific - Lab Supplies
• Dell - Computers
• Apple - Computers
• CDW-G - Computer Peripherals
• Sigma Aldrich - Chemicals
• Newark-in-One - Electronics
• Grainger - MRO Supplies
• Amazon.com - Books & Software

See website for updates on participating vendors PRINCETON MARKETPLACE links to 2 PDF forms – applications also links to the following:

• B & H Photo - Photographic Equipment/Supplies (integrated punch-out to come soon)
• DHL - Delivery Service (link only - separate log-in required)
• UPS - Delivery Service (link only - separate log-in required)
• FedEx - Delivery Service (link only - separate log-in required)
• Enterprise - Vehicle Rental (link only - separate log-in required)
• University's Travel Program (link only - separate log-in required)
• PeopleSoft (link only - separate log-in required)

PEOPLESOFT

Princeton University’s PeopleSoft Campus Community, Human Resources and Student Administration Systems. You must be trained and documented.

Training: http://web.princeton.edu/sites/oitdocs/PS8Docs.html
Home page: https://ps8web.princeton.edu:7002/pu_pages/ADMIN-index.htm

If you need assistance when placing Purchase Orders contact: HELP DESK, 258-4357 Option 3

Common account codes

• 220 Materials and Supplies
• 221 Books, Period, Subscrip., Music
• 230 Prof. Fees, Consult, Honorarium
• 233 Printing, Publish, Reprints, etc.
• 234 Maintenance & Repair Service
• 286 Special Purpose Equipment (over $2,500.00)
• 311 Moving & Relocation (new postdocs)
• 320 Equip. between $500-2,500.
• 271 Food/Entertaiment – event at PU
• 275 Travel-Domestic and Conferences/mtg.
• 276 Travel – Foreign and Conf/mtgs.

PLACING A PURCHASE ORDER

See Faculty Assistant from your Research Group to place purchase orders. You must be trained and approved to be a Peoplesoft Buyer.

• Morel Lab: Eva Groves (Room 153a) 258-2390
• Bender/Sigman/Ward/Myneni/Sarmiento Labs: Roseann Wurst (Room 111) 258-4097
• Onstott/Maloof/Duffy/Keller/Rubin/Simons Labs: Susan Taxson (Room 111) 258-2351
• Student Related and Hollister/ Phinney and Van der Vink: Sheryl Rickwell (Room 110) 258-6144
• Administrative: Mary Rose Russo (Room 113) 258-4101

When purchasing high priced instruments you must fill out a sole source justification form.

TAX EXEMPT FORM (PDF)

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FORMS

HAZMAT SHIPPING

Each Shipping company has their own procedures. Please contact shipper directly for instructions

CRUISE PACKING ROOM IN BASEMENT

B60 is Professor Bess Ward’s Turn-around room used for packing equipment in preparation for a cruise. If you would like to utilize this space, please contact Bob Koenigsmark in advance, 258-4123.

SHIPPING PROVIDERS

INTERNATIONAL SHIPPING VENDOR

Princeton University website with Customs Exports Information

DHL Global Forwarding (Please use for out of the country shipments )
Princeton Geosciences Account Number is PU854
Contact at JFK: Michelle King (718) 244-3005
Please notify Michelle King with item details when your shipment is on its way to JFK.

FARRELL (Internationational Freight Customs Broker)
Contact: Joe Conte 1(800)-327-7355
Farrell will pick up your shipment from JFK and forward to Princeton.

CONTINENTAL USA VENDORS

ROADWAY 1(800) 762-3929

YELLOW 1(800) 610-6500

Contact Bob Koenigsmark in advance if you need to use the LTL (Lewis Thomas Lab) loading dock when packing your truck.

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CAR RENTALS

• Avis A496000 1(800) 331-1212
• Hertz 057394 ($27/day additional charge if you are a driver under 25 years old)
• Enterprise (recommended for students 25 and under)

Special Note Regarding Rental Vehicle Insurance: 

The Office of Risk Management has contracted for rental rates with participating Avis and Hertz agencies to include $25,000 in insurance coverage for automobile liability and physical damage coverage in excess of $3000. At the time of rental, renters should verify that insurance is included in the rental agreement at no additional charge. The Avis Corporate Number is A496000; Hertz is 057394. If rental from Avis or Hertz is not practical or possible, faculty and staff should decline all insurance coverages offered by other rental agencies. University auto insurance will be primary. Costs for rental insurance will not be approved or reimbursed.

For questions contact the Princeton University Office of Risk Management at (609) 258-3046.

Truck Rentals: Penske 1(800) GO-PENSKE, Budget 1(800)-972-3414, Avis 1(800) 331-1212

CASH ADVANCES

See your faculty assistant for cash advances. Conference registration, airline tickets, and hotel reservations may be made in advance of your travel and paid for by University. You must submit a travel voucher with receipts reconciling cash advances within 90 days of returning in order to avoid being taxed as income.

DOMESTIC TRAVEL

$36/day per diem

$46/day per diem (see Table for list of more expensive destinations)

Incidental expenses include tips and transportation to/from places where meals are taken. The mileage reimbursement rate is 58.5 cents per mile (effective 7/1/2008).

Original receipts including boarding passes are required for reimbursement.

FOREIGN TRAVEL

Foreign Travel Perdiem by Country. When traveling in foreign cities, travelers may elect to use per diems for meals and incidentals only. Current rates are available at the following web site - http://www.state.gov/m/a/als/prdm/. Travel Accounting will only accept rates documented from this site, and will not try to compare rates from other sources. The traveler must document that any per diem claimed for meals and incidentals is from this site, by attaching a printed copy to the original Business Travel Expense Report. Foreign currency must be converted to USD. Please use this website.

Foreign travel requires pre-approval when using federally funded sponsored research funds. You or your advisor must provide the following information to be forwarded to ORPA by the Business Manager at least 30 days prior to your departure.

• Name of individual Traveler

• Dates of Travel
• Event 
Location

• Reason for Participation (include paper title if applicable)

• Relevance to Sponsored Research Project

• Total Cost (estimated)
Airfare
Lodging
Conference Registration

You must comply with the Fly America Act which requires that U.S. Flagship carriers be used whenever possible. Click Here for more specific information.

Foreign Travel Checklist document is required to be attached to the voucher for reimbursement. Click here for a copy of the form.

Office of Visa Services (documents required for foreign travel)

LEARNED SOCIETY

Learned Society Travel benefits will provide reimbursement of transportation and hotel expenses for regular (i.e. non-visiting) full-time faculty members, as well as emeritus/a faculty, for conferences or learned society meetings (held within or outside the United States) who are delivering a paper at a meeting, chairing a session, participating as an invited discussant in a session, or otherwise involved as an officer. Learned Society Rules

LIMOUSINE SERVICE

Fifth Avenue Limousine 1(800) 484-1013 (Access Code: 2429)
Contact: Roy Cannon

A-1 Limousine 1(800) 367-0070 or (609) 951-0070
Please see faculty assistant to make reservations.

REIMBURSEMENTS

In order to avoid cash advances being reported as income, please file your travel reimbursement within 10 days of returning from your trip.

Please keep all original receipts for out of pocket expense reimbursements. We cannot reimburse for taxes paid. Please take a tax-exempt form with you when you purchase items for University use. See your faculty assistant and fill out and sign the appropriate voucher for reimbursement.

TRAIN TRAVEL TO PRINCETON

Amtrak and New Jersey Transit operate trains along the Northeast Corridor rail line that stop at Princeton Junction. Travelers can then transfer to a single-car train operated by New Jersey Transit, known locally as the "Dinky," for the five-minute ride to Princeton Station. The station is located on University Place at the southern end of campus, across from the McCarter Theatre Center.

New Jersey Transit
NJT Home Page
Train Schedules

Amtrak
Amtrak Home Page

Southeastern Pennsylvania Transportation Authority
SEPTA Home Page R1Airport PDF

Travelers to central Philadelphia have two options via SEPTA regional rail:

Take N.J. Transit to Trenton Station and switch to the SEPTA R7 train to Philadelphia; or drive to the West Trenton Station and take the SEPTA R3 train to Philadelphia. (Directions: Drive south on I-95 toward Pennsylvania. Take exit 2, and then follow Bear Tavern Road south to the station.)

UNIVERSITY TRAVEL PORTAL

Direct links to airlines, Princeton authorized travel agencies, hotels, ground transportation and much more. http://www.campustravel.com/university/princeton/

VOUCHER TEMPLATES

Treasurer's Forms

• Vendor/Honorarium Form (PDF)
• Employee Voucher (PDF)
• Employee Travel Form (PDF)
• Non-Employee Travel Form (PDF)
• Student Form (PDF)
• Non-Princeton University Student Form (PDF)
• II Form (PDF)
• Deposit Form (PDF)

Travel and Accounting

Link to the Treasurers' home page

University Expense Policies and Procedures (PDF)

Travel Policies

Policies and procedures pertaining to all travel by Princeton University employees on University business, which will be charged to University or sponsored project/grants. University funds must not be used for any non-University travel, including personal travel and travel associated with outside consulting activities.

Moving Expenses

Policies for those moving into the Princeton Area from over 50 miles away.

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B & B’S

Be Our Guest B&B, 5 Evelyn Place, Princeton. (609) 497-9736
Hosts: Scotia MacCrae and Dick Blofson (PDF)
Daily Rate: $60
Monthly Rate: $1200

Phinney’s
Single family house 10 minutes by car from the University.
2nd and 3rd floor rooms. (609) 466-1365
Daily Rate:

Moore Street Rooms Kitchen privileges - no breakfast provided.(609) 497-0362
Host: Judith (PDF)
Daily Rate: $65
Monthly Rate: $775

Riverside House B&B (PDF)
Host: Bonnie Hunter 609-924-7868
Daily Rate: $50

CAMPUS MAP

DIRECTIONS

Recorded driving directions available by phone (609) 258-2222.

HOTELS

Nassau Inn Direct Billing Form (PDF)
Reservations (609) 921-7500
Reservations email reservations@nassauinn.com

Palmer House University Guest House (9 rooms)
Reservations (609) 258 -3715
Online reservation form
Innkeeper: Jodi Pianka
E-mail: jmintz@Princeton.edu

Link to University Travel Portal Hotels

PARKING

Campus Parking for Evening Events & on Weekends

From 5 p.m. to 2 a.m. on weekdays and from 6 a.m. to 2 a.m. on Saturdays and Sundays, visitors may park in most of the University's numbered parking lots, including Lots 21 and 7. Lot 10, on Williams Street, is recommended for events starting after 5 p.m. at the University Chapel, Prospect House and Murray-Dodge Theatre.

VISITOR’S RESOURCES

Link to Visitor’s resources

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GEOSCIENCES HOME PAGE

PERSONAL RESEARCH WEB SITES

ROXEN

Because current and accurate information on the Web is a University priority, Princeton provides a Web content management system (CMS) for campus academic and administrative sites.

This system, Roxen CMS, allows non-technical staff to update their own website content without knowing how to write code. Roxen CMS users are ready to work with simple sites after attending a short training session.

WEBMAIL

Access your email account from anywhere.

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Please contact Eva Groves with additions/changes to the Geosciences Procedures Manual.

 

© 2007 The Trustees of Princeton University